Cleaning With Love (business address 1147 Grant St. ground unit, Vancouver, BC, V6A 2J7, Canada) is seeking an Administrative Assistant / Operations Assistant for work locations at our Squamish and North Shore client facilities. It’s a full-time, permanent position, 30-35 hours/week, $28.85/h. 4% paid vacation. We offer extended health insurance after 6 months of employment.
As an Administrative Assistant / Operations Assistant, you will be expected to perform the following duties:
- Answering communications of building needs/strata needs/team needs and relating accurate information with our office. Communications include phone calls related to quality assurance/customer service/some soft sales. Respond to emails, texts, voip software etc.
- Providing administrative services including mailing, scanning, faxing and copying in order to ensure effective and efficient operations
- Organize and manage daily operations
- Opening and distributing daily incoming correspondence (both electronic and regular)
- Sending monthly quality assurance reports and newsletters to existing customers
- Some marketing assistance including updating website; creating new advertising campaigns for soft upselling based on client’s unique building needs
- Updating our team portal of building vendor events, new chemical and equipment handling processes
- Preparing and editing all correspondence, assist accounts payable with auditing of invoices; assistance in compiling complaint reports
- Maintaining electronic and hard copy filing system and reports
- Working with field manager to audit inventory and order supplies 2 months in advance
- Preparing, maintaining and managing interview schedules and correspondence with job applicants
- Assisting with hiring new team members and preparing shift schedules for multi segments of teams
- Provide ongoing support to clients with biweekly and monthly follow ups via in person and video meetings as needed.
- Consistently sets the best example of established company standards, policies and procedures.
Requirements:
- Must have some post-secondary courses in office administration;
- Must have at least 3 years of admin experience or a combination of post-secondary education and experience;
- Must have exceptional phone and customer service skills;
- Must have knowledge of Google Workspace or Microsoft Office, CRM, QuickBooks, Social Media
- Must be able to type at least 45 – 50 wpm with very good accuracy rate;
- Must be able to work under minimum supervision and must be capable of independent thinking;
- Must be able to speak, read and write in English.
To apply, please Send your resume to cwlgethired@gmail.com
No telephone calls, please. Successful and desired applicants will be contacted in the near future for an interview.