Job Duties:-
- Prepare, key in, edit and proofread correspondence, invoices, reports and related material from machine dictation and handwritten copy
- Open incoming regular and electronic mail and other material and co-ordinate the flow of information
- Schedule and confirm appointments and meetings of employer
- Order office supplies and maintain inventory
- Answer telephone and electronic enquiries and relay telephone calls and messages
- Set up and maintain manual and computerized information filing systems
- Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
- Record and prepare minutes of meetings
- Arrange travel schedules and make reservations
- May compile data, statistics and other information to support research activities
- May supervise and train office staff in procedures and in use of current software